SYSTEM OF RECORDS NOTICES (SORNs)
DoD COMPONENT NOTICES
Defense Information Systems Agency
303-41-42 Claims Files, Requests for Waiver of Pay and Allowances (February 22, 1993, 58 FR 10562).
Accounting and Finance Division, Code CPA, Headquarters, Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Civilian employees or former civilian employees of DISA who submit requests for waiver of claims of the U.S. arising from erroneous overpayment of pay and allowances.
CATEGORIES OF RECORDS IN THE SYSTEM:
The initial request for waiver of claim. The report of investigation, including copies of all documentation, affidavits, statements, vouchers, and other papers containing information bearing on the case. A summary of the report of investigation and a register of requests for waiver. Correspondence with the General Accounting Office concerning claims waivers. Correspondence with the individual who submitted the waiver request. Decisions concerning waivers of the Comptroller, DISA or the Comptroller General of the United States.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5584, Claims for Overpayment of Pay and Allowances, Other Than Travel and Transportation Expenses and Allowances and Relocation Expenses.
Records residing in these files represent the history of a request for waiver of claim and the action taken thereon, including disposition.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
Used by Comptroller, DISA or Comptroller General of the United States to reach a decision concerning requests for waiver. Records are used to administer and process requests for waivers of claims.
The `Blanket Routine Uses' set forth at the beginning of the DISA's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
The record is stored in a locked safe.
Retrieved by the name of the individual who submits a request for a waiver of claim.
Records are stored in a locked safe. Access is limited to Code 660, DISA, the investigating officer if other than from Code 660, and the individual concerned, if he so desires, as well as the DISA Counsel, the Director and personnel of the Claims Division of the GAO.
RETENTION AND DISPOSAL:
Records are retained by Code 660, HQ DISA for 2 years, then retired to Federal Records Center for permanent storage.
System Manager(s) and Address:
Chief, Financial Services Division, Code 660, Headquarters, Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199.
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Facilities Engineering and Building Services Branch, Code H317, Headquarters, Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199.
The full name of the injured person and the date of injury will be required to determine if the system contains a record. The requester may visit the Facilities Engineering and Building Services Branch, Code H317 during normal working hours to obtain information on whether the system contains records pertaining to him or her.
Record Access Procedures:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Financial Services Division, Code 660, Headquarters, Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199 for assistance.
Contesting Record Procedures:
DISA's rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
Record Source Categories:
Official Personnel Records of Individuals; Finance and Accounting Offices for financial records; individuals having knowledge concerning the subject of the claim, for statements and affidavits; and any other source from which pertinent information may be drawn.
Exemptions Claimed for the System: