SYSTEM OF RECORDS NOTICES (SORNs)
DoD COMPONENT NOTICES
Defense Information Systems Agency
Manpower and Personnel System (MAPS) (February 22, 1993, 58 FR 10562).
Primary System - Civilian Personnel, Plans, Programs, and Oversight Office, Code BC, Center for Agency Services, Headquarters, Defense Information Systems Agency.
Decentralized Segments - DISA Field Activities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All civilian and military personnel currently or formerly employed by or assigned to the DISA.
CATEGORIES OF RECORDS IN THE SYSTEM:
System contains personal information in several categories: Biographical data (Name, Social Security Number, Sex, Minority Group Indicator, birth date, citizenship, DISA employment (DISA start date recruitment source, DISA service computation date, geographic location, Submitting Office Number, DISA Area, Office Code, Salary, appointment type, work schedule, pay plan, grade, step, date of grade, pay determinant, pay basis, date of last within-grade, competitive level, tenure-excepted, reemployed employee code, position code, position description number, job title, career field, civilian job code, function code for scientists and engineers, rotation date, not-to-exceed code, not-to-exceed date, nature of action code, performance rating date, performance rating code, supervisor code, reason for departure code, type of promotion, Vietnam era indicator; military service information; service component, branch of service, date of commission, primary job code, secondary job code, tertiary job code, added job code, permanent grade, date of permanent grade, military education level, rating official, military performance rating, military job code, office assignment of military rater, endorsing Official, Office Assignment of Military Indorser, MOS Prefix, MOS Suffix); civilian federal employment (Service Computation Date, Date Entered Federal Service, Veterans Preference, Reduction In Force code, Tenure group, Probation start date, Career start date, Leave Category, Handicap Code, Position Occupied Code); education (education level, academic specialty, year of degree), (Type of training, purpose of training, training facility, course number, course name, on-duty training hours, off-duty training hours, direct training costs, indirect training costs, Date of Training, Training Status, Training Sponsor, Special Interest Training, Degree Program School, Type of Degree Program, academic specialty of degree Total training, - Total training hours, - Type of competitive training; Awards and recognition (Type of award, date of award, amount of award. Intangible awards); Benefits (Federal Employees Group Life Insurance Coverage, Federal Employees Health Benefits Plan, Federal Employees Health Benefits Carrier; Locator Information); (Home Phone Number, Office Phone Number, DISA Building Number, Room Number).
Note: This information is being retained as a result of court order.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 133(b).
DISA and DISA Field Activities - collect and maintain personal data for internal management purposes and to meet external report requirements. Data is used by the Director, DISA and those DISA officials to whom the Director has delegated authority to command, organize, direct, and manage the DISA and DISA Field Activities.
Civil Service Commission and DoD - data is used for statistical and by name reports.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the DISA's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Computer magnetic tapes/disks/drums and/or punched cards.
Retrieved by Social Security Number or random access.
System is in areas accessible only to authorized personnel who are properly screened, cleared and trained. Building employs security guards to control access. Computer software restricts access by use of a series of passwords and levels of security codes for each data element.
RETENTION AND DISPOSAL:
Records are permanent. They are retained in the active system during the individuals employment/assignment to DISA. Upon departure from DISA, individual records are transferred to a history file within DISA.
System Manager(s) and Address:
Assistant Deputy Director for Civilian Personnel, Code 306, Personnel and Administration Directorate, HQ Defense Information Systems Agency.
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Headquarters DISA or the Personnel and Administration Directorate, Defense Information Systems Agency, 701 S. Courthouse Road, Arlington, VA 22204.
Personnel currently assigned to/employed by DISA Field Activities may obtain information by contacting the Commander of their organization.
For personal visits, requests for information concerning an individual must contain name and Social Security Number. Proof of identity is either an employee ID card or driver's license.
Record Access Procedures:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the Personnel and Administration Directorate, Defense Information Systems Agency. The official mailing address is in the DoD directory in the appendix to the DISA systems notice.
Contesting Record Procedures:
DISA's rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
Record Source Categories:
Information in the system is obtained from the individual either verbally or in writing and from source documents found in individual Official Personnel Folders/Files or submitted by employee supervisors, personnel office employees, EEO officials, and security office employees.
Exemptions Claimed for the System: