DEFENSE PRIVACY AND CIVIL LIBERTIES OFFICE

SYSTEM OF RECORDS NOTICES (SORNs)

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DoD COMPONENT NOTICES

Defense Information Systems Agency

K890.10

SYSTEM NAME:

Joint Enterprise Directory Services (JEDS) (January 31, 2008, 73 FR 5825)

SYSTEM LOCATION:

Defense Information Systems Agency, Directory Services Branch, PEO-IAN/IA42, P.O. Box 4502, Arlington, VA 22204-4502, or a list of system locations may be obtained by emailing jeds2@disa.mil.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Department of Defense (DoD) personnel who have been issued DoD Common Access Cards (CAC) or a DoD Class 3 Public Key Infrastructure (PKI) certificate to include civilian employees, military personnel, contractors and other individuals detailed or assigned to DoD Components.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual's name, Electronic Data Interchange Person Identifier (EDI PI), other unique identifier (not SSN), rank, title, personnel type, DoD component, DoD sub-component, Non-DoD agency, position title, business email address, and display name(s), office commercial and Defense System Network (DSN) phone and fax numbers, business mobile phone numbers, Internet Protocol (IP) phones, business location and mailing addresses, DoD PKI email encryption certificate, distinguished name from source record(s), directory publishing restrictions, country of citizenship, U.S. citizenship status, DoD job skill, language skill and occupational codes, reserve component code, segment termination code, assigned unit name, code and location, attached unit name, code and location, major geographical location, major command, assigned major command, job series, billet code, and pay grade.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulation; DoD Directive 5105.19, Defense Information Systems Agency (DISA); DoD Chief Information Officer Memorandum for Director, Defense Information Systems Agency (DISA), Enterprise Directory Services Roadmap for the Department of Defense, 2 May 2005.

PURPOSE(S):

To provide a DoD Directory Services capability offering a single source from which to obtain identity and contact information about Combatant Command, Service, and Agency personnel as well as an enterprise level attribute service. JEDS will support the warfighter's mission by providing access, via controlled interfaces, to DoD personnel contact information and when requested by approved DoD applications, to identity attributes, and to support authorization decisions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the DISA's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

By individual's name.

Safeguards:

Access to the type and amount of data is governed by privilege management software and policies developed and enforced by Federal government personnel. Defense-in-Depth methodology is used to protect the repository and interfaces, including (but not limited to) multi-layered firewalls, Secure Sockets Layer/Transport Layer Security connections, Directory access control lists, file system permissions, intrusion detection and prevention systems and log monitoring. Complete access to all records is restricted to and controlled by certified system management personnel, who are responsible for maintaining the JEDS system integrity and the data confidentiality.

RETENTION AND DISPOSAL:

Records are maintained on personnel while actively employed by, supporting or affiliated with the Department of Defense. Records for personnel no longer actively supporting the DoD are permanently deleted from the system.

System Manager(s) and Address:

Director, Defense Information Systems Agency, Directory Services Branch, PEO-IAN/IA42, P.O. Box 4502, Arlington, VA 22204-4502

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system of records should email jeds2@disa.mil or address written inquiries to Defense Information Systems Agency, Directory Services Branch, PEO-IAN/IA42, P.O. Box 4502, Arlington, VA 22204-4502.

Requests must include the individual's full name, rank, grade or title, component affiliation, work email address, telephone number, assigned office or unit, and complete mailing address.

Email requests must be digitally signed with the requester's valid DoD or ECA identity certificate.

Record Access Procedures:

Individuals seeking access to get information about themselves contained in this system of records should email jeds2@disa.mil or address written inquiries to Defense Information Systems Agency, Directory Services Branch, PEO-IAN/IA42, P.O. Box 4502, Arlington, VA 22204-4502