DoD COMPONENT NOTICES

National Geospatial-Intelligence Agency

SYSTEM NAME:

Passport and Visa Files (January 18, 2002, 67 FR 2639).

SYSTEM LOCATION:

National Imagery and Mapping Agency, Financial Management Office, ATTN: Passport Agent, J-06, 3200 South Second Street, St. Louis, MO63118-3399.

National Imagery and Mapping Agency, Financial Management Office, ATTN: Passport Agent, P-3, 12310 Sunrise Valley Drive, Reston, VA22091-3414.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals traveling overseas on official government orders.

CATEGORIES OF RECORDS IN THE SYSTEM:

Passports and documentation relating to passports and visas for National Imagery and Mapping Agency personnel, including their dependents. Included are passports, requests and receipts for passports, transmittal letters, control cards, and related documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C.301, Departmental regulations and NIMA Instruction 5410.1, Travel Management.

PURPOSE(S):

Records are used to issue passports and visas to NIMA personnel and their dependents for official government travel, and to obtain necessary visas from appropriate Embassies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' set forth at the beginning of DMA's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in locked cabinets and on electronic media.

RETRIEVABILITY:

By name of individual.

Safeguards:

Records are maintained in a secured area/locked file cabinets with access limited to authorized personnel whose duties require access. Access to electronic record is limited to restricted access requiring user name and password authorization to access network.

RETENTION AND DISPOSAL:

Passport documentation only held in active office until separation or transfer of individual. Passport and all documentation are destroyed by active office upon separation. Letter of passport destruction is sent to State Department.

System Manager(s) and Address:

Passport Agent,National Imagery and Mapping Agency, Financial Management, P-3, 12310Sunrise Valley Drive, Reston, VA 22091-3414.

Passport Agent, National Imagery and Mapping Agency, Financial Managemen tOffice, J-06, 3200 South Second Street, St. Louis, MO 63118-3399.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to National Imagery and Mapping Agency, 4600 Sangamore Road, GC(D10), Bethesda, MD 20816-5003.

Written requests for information should contain the full name of the individual, current address and telephone number.

Record Access Procedures:

Individuals seeking access to information about themselves contained in this system should address written inquiries to National Imagery and Mapping Agency, 4600 Sangamore Road, GC(D10), Bethesda, MD 20816-5003.

Writtenrequests for information should contain the full name of the individual, current address and telephone number.

Contesting Record Procedures:

NIMA's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in NIMA Instruction 5500.7R1; 32 CFR part320; or may be obtained from the system manager.

Record Source Categories:

Requests and receipt for passports and visas.

Exemptions Claimed for the System:

None.