SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

Office of the Secretary, DoD/Joint Staff

SYSTEM NAME:

Joint Reserve Intelligence Planning Support System (JRIPSS) (November 20, 1997, 62 FR 62002).

SYSTEM LOCATION:

Mystech, Inc., 5205 Leesburg Pike, Suite 1200, Falls Church, VA 22041-8141.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Members of the Reserve Components having a military intelligence designator and/or who are proficient in speaking a foreign language.

CATEGORIES OF RECORDS IN THE SYSTEM:

Service member's name, Social Security Number, pay grade, reserve component, primary military occupational specialty (MOS), duty MOS, third MOS, fourth MOS, security clearance, language identifier, proficiency level for language, tour experience, academic degree (civilian education), home address, civilian occupation, professional license, home telephone number, home email address, home fax number, business telephone number, business e-mail address, business fax number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 138(b)(3)(A); Deputy Secretary of Defense memo, Subject: Peacetime Use of Reserve Component Intelligence Elements, January 5, 1995; Secretary of Defense memo, Subject: Integration of the Reserve and Active Components, September 4, 1997; and E.O. 9397 (SSN).

PURPOSE(S):

To provide the Joint Staff, Combatant Commands, DoD intelligence organizations, and the Reserve Components a means to more adequately assess the intelligence and language capabilities of Reserve Component personnel and to identify individuals possessing the requisite skills to fulfill operational requirements or missions. To provide individual reservists a means to interact via computer with the database for purposes of correcting and/or updating the recorded data entries.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' set forth at the beginning of the Office of the Secretary of Defense (OSD) compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage.

RETRIEVABILITY:

Records can be retrieved by the individual's Social Security Number, but only the system manager can retrieve using this personal identifier.

Safeguards:

Records are maintained in a controlled area accessible only to authorized personnel. Entry to these areas is restricted to those personnel with a valid requirement and authorization to enter. Physical entry is restricted by locks and controlled access devices. Access to data base information is restricted to those who require the records in the performance of their official duties, and to the individuals who are the subject of the record.

RETENTION AND DISPOSAL:

Disposition pending.

System Manager(s) and Address:

Office of the Assistant Secretary of Defense (C3I) Intelligence Infrastructure, 6000 Defense Pentagon, Room 2C252, Washington, DC 20301-6000.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Office of the Assistant Secretary of Defense (C3I) Intelligence Infrastructure, 6000 Defense Pentagon, Room 2C252, Washington, DC 20301-6000.

Requesting individual must submit full name, Social Security Number, date of birth, current address, and telephone number.

Record Access Procedures:

Individuals seeking access to information about themselves contained in this system should address written inquiries to Office of the Assistant Secretary of Defense (C3I) Intelligence Infrastructure, 6000 Defense Pentagon, Room 2C252, Washington, DC 20301-6000.

Requesting individual must submit full name, Social Security Number, date of birth, current address, and telephone number.

Individual reservists may access information pertaining to themselves using an alphanumeric password which is issued to the reservist when he/she registers on-line with JRIPPS for purposes of correcting and/or updating recorded data entries.

Contesting Record Procedures:

The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager.

Record Source Categories:

Reserve Component Common Personnel Data System (RCCPDS) and updated information provided by Reservist.

Exemptions Claimed for the System:

None.