SYSTEM OF RECORDS NOTICES (SORNs)
DoD COMPONENT NOTICES
Office of the Secretary, DoD/Joint Staff
DoD Priority Placement Program (STOPPER LIST) (February 22, 1993, 58 FR 10227).
Primary location: Defense Electronics Supply Center, 1507 Wilmington Pike, Dayton, OH 45444-5310.
Decentralized locations: Hard copy rosters/listing supplied every two week to all DoD Civilian Personnel Offices world-wide (approximately 500 locations) and to other personnel management activities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Displaced career and career-conditional employees adversely affected by reductions-in-force or transfer of function; overseas nondisplaced career and career-conditional employees being returned to the U.S. All individuals in file must voluntarily initiate entry into the system.
CATEGORIES OF RECORDS IN THE SYSTEM:
File contains summary of occupational experience, education, training, age, sex, height and weight, marital status.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 136.
To DoD Civilian Personnel Offices to assist activities in filling vacant positions and in assisting displaced employees and overseas returnees in obtaining employment; to DoD Activities for short resume of individual's background used in assessing qualifications for vacant positions; to Office of the Deputy Assistant Secretary of Defense, Civilian Personnel Policy for statistical analyses of civilian personnel employment trends and patterns for establishing policy and for planning purposes; informing individuals in system of non-government job opportunities. Any individual records contained in the system might be transferred to any component of the Department of Defense having the need-to-know in the performance of official business.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
To other Federal Agencies for filling vacant positions; to law enforcement or investigatory authorities for investigation and possible criminal prosecution, civil court action, or regulatory order.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Magnetic computer tape.
Normally retrievable for occupation and grade.
The primary location is identified as a secure area; access it through electrically controlled doors and cipher locks; tapes are stored in a vault when not in use.
RETENTION AND DISPOSAL:
Record of displaced employees are maintained in the system for one year. Records of overseas returnees are entered six months prior to return and are maintained until individual is placed in job or leaves the government. Initial input for records is hard copy which is destroyed after tape record is created.
System Manager(s) and Address:
Director, Staffing Policies and Programs, Office of the Deputy Assistant Secretary of Defense (Civilian Personnel Policy), Room 3D821, 4000 Defense Pentagon, Washington, DC 20301-4000.
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Department of Defense Civilian Personnel Office where the individual registered to enter the system.
Record Access Procedures:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the Department of Defense Civilian Personnel Office where the individual registered to enter the system and should include name and current mailing address and telephone number. For personal visits, the individual should be able to present to the personnel office some acceptable identification, such as a driver's license or other ID card.
Contesting Record Procedures:
The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager.
Record Source Categories:
The individual must take action to place his record in the system; information entered into the record is provided by the individual in writing or through employment counseling; additional information is obtained from the individual's office personnel file (201 file).
Exemptions Claimed for the System: