SYSTEM OF RECORDS NOTICES (SORNs)
DoD COMPONENT NOTICES
Office of the Secretary, DoD/Joint Staff
GlobalNET Outreach and Collaboration Platform (March 12, 2012, 77 FR 21973)
Amazon Web Services, LLC, 13461 Sunrise Valley Drive, Herndon, VA 20171-3283.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
DoD Military and civilian employees, U.S. military students, alumni, contractors, systems integrators, and subject matter experts who interact with DoD educational institutions.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, citizenship, home and email addresses, personal telephone numbers, gender, date of birth, month/year of attendance and course subjects, and biographic information such as subject matter expertise, background, and education.
Authority for maintenance of the system:
10 U.S.C. 134, Under Secretary of Defense for Policy; DoD Directive 5105.65, Defense Security Cooperation Agency (DSCA), Section 5.10; DoD Directive 5101.1, DoD Executive Agent, Section 5.2.7; DoD Directive 5200.41, DoD Regional Centers for Security Studies, Section 3.1; and DoD Directive 5132.03, DoD Policy and Responsibilities Relating to Security Cooperation.
To improve collaboration and outreach efforts (with students, graduates and subject matter experts) among the DoD Regional Centers for Security Studies, and additional organizations/ communities, as directed.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
In addition to the disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD 'Blanket Routine Uses' set forth at the beginning of the Office of the Secretary of Defense (OSD) compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
Electronic storage media
Name, email address, subject matter expertise, month/year of attendance, and course subject.
Access is limited to those individuals with a need to know in order to perform official and assigned duties. Physical access is limited through the use of locks, guards, card swipe, and other administrative procedures. The electronic records are housed on systems with access restricted by the use of login, password, and/or card swipe protocols. Users are warned through screen log-on, protocols and/or in briefings of the consequences of improper access or use of the data. The web-based files are encrypted in accordance with approved information assurance protocols. The user can also restrict access to his personal data by selecting which type of information is available to members, friends, or others.
RETENTION AND DISPOSAL:
Disposition pending (until the National Archives and Records Administration approve the retention and disposition of these records, treat as permanent).
System manager(s) and address:
GlobalNET Program Manager, Defense Security Cooperation Agency, ATTN: PGM/CMO, 201 12th Street S, Suite 203, Arlington, VA 22202-5408.
Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to GlobalNET Program Manager, the Defense Security Cooperation Agency, ATTN: PGM/CMO, 201 12th Street S, Suite 203, Arlington, VA 22202-5408..
Written requests should contain the full name, home and/or email addresses, telephone number, and organization
Record access procedures:
Individuals seeking access to records about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense/Joint Staff Freedom of Information Act Requester Service Center, 1155 Defense Pentagon, Washington DC 20301-1155.
Written requests should contain the full name, home and/or email addresses, telephone number, and organization, the name and number of this system of records notice and be signed.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager.
Record source categories:
From the individual.
Exemptions claimed for the system: