DoD COMPONENT NOTICES

United States Army

SYSTEM NAME:

USAREUR Community Automation System (UCAS) (February 7, 2001, 66 FR 9298).

SYSTEM LOCATION:

United States Army Europe and Seventh Army, APO AE 09014-0100, and each United States Army Europe Community. Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

U.S. Army Europe (USAREUR) and Seventh Army military and civilian members and their dependents.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, Social Security Number, command and unit of assignment, military occupational skill, sex, date of birth, date eligible to return from overseas, basic active service date, pay entry basic date, expiration term of service, date of rank, rank/grade, promotion status, citizenship, marital status, spouse's Social Security Number (For military spouse), insurance and beneficiary data for Department of Defense Form 93 (Record of Emergency Data) and Department of Veterans Affairs Form 29-8286 (Serviceman's Group Life Insurance Election) completion in an automated format (DD Form 93-E and SGLV Form 8286-E), address, work and home telephone numbers, type of tour, dependent status and relationships, marriage data, type and date of cost of living allowance, port call date, departure date and order number, exceptional family member status, household goods/hold baggage, vehicle-shipment dates/destinations/weights.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8, Military Personnel Management; and E.O. 9397 (SSN).

PURPOSE(S):

The primary purpose of UCAS is to provide a central database containing all information required to in-process or out-process individuals within a USAREUR community. This data base is shared among five community work centers that need information on arriving and departing personnel. These work centers, the Central Processing Facility, Personnel Services Company, Finance Office, Housing Office and the Transportation Office, have access to certain portions of the UCAS data base. Data base information updates made by each work center are shared by all work centers that need the information. The centralized data base reduces in-processing and out-processing time since individuals no longer need to furnish the same information at each work centers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media and computer printouts.

RETRIEVABILITY:

By Social Security Number, name, or other individual or group identifier.

Safeguards:

Physical security devices, computer hardware and software security features, and personnel clearances for individuals working with the system. Automated media and equipment are protected by controlled access to computer rooms.

RETENTION AND DISPOSAL:

Disposition pending (until NARA disposition is approved, treat as permanent).

System Manager(s) and Address:

Commander, 2d Signal Brigade, USAREUR Community Automation System Project Manager, Unit 29227, APO AE 09024-0100.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, 2d Signal Brigade, USAREUR Community Automation System Project Manager, Unit 29227, APO AE 09024-0100.

Individuals should provide sufficient details to permit locating pertinent records, such as full name, Social Security Number, and current address. Request must be signed by individual.

Record Access Procedures:

Individuals seeking access to records themselves contained in this record about system should address written inquiries to the

Commander, 2d Signal Brigade, USAREUR Community Automation System Project Manager, Unit 29227, APO AE 09024-0100.

Individual should provide sufficient details to permit locating pertinent records, such as full name, Social Security Number, and current address. Request must be signed by individual.

Contesting Record Procedures:

The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.

Record Source Categories:

From the individual; Army records, reports and other official documents; Army Standard Automated Management Information Systems.

Exemptions Claimed for the System:

None.